EXECUTIVE ASSISTANT
E Ink is looking for an Executive Assistant to support our Executive Team. The ideal candidate will be professional, with experience working in a fast-paced environment with a strong ability to self-prioritize and self-manage. The job requires a minimum of 40 hours a week and requires business casual attire reflecting the corporate image of the Company.
Job Responsibilities
Provide administrative support for the executive team, including:
- Calendar management;
- Travel support, including booking reservations, managing itineraries for executives and handling visa applications and passports;
- Assisting with PowerPoint presentations and Excel documents;
- Answering phone for CEO and screening calls as appropriate;
- Maintain executive contact databases and facilitate regular communications;
- Produce reports for various team meetings, involving data collection from executives and team leaders; and
- Provide support for Board Meetings, including scheduling meetings, travel/hotel reservations for Board Members as requested and administrative tasks as needed.
Other Administrative Functions:
- Administrative support for various company team members, including planning on-site and offsite meetings, etc.;
- Manage calling card and conference call programs;
- Support client meetings, including food arrangements and making reservations for guests as needed;
- Facilitate requests from Asia team members for travel and other administrative tasks;
- Gather research information as needed; and
- Sending materials and correspondence.
Skill Requirements
A dynamic individual capable of performing in and adapting to a fast paced atmosphere.
- Bachelor's degree; 2-4 years experience in a hands-on administrative position; experience as an Executive Assistant preferred;
- High level of proficiency in Office Suite;
- Ability to work independently while comfortably and professionally handling interruptions;
- Experience coordinating heavy travel arrangements and calendar management;
- Experience handling sensitive and confidential situations and documents;
- Must have demonstrated poise, tact and diplomacy;
- Must be able to interact and communicate with individuals at all levels of the organization;
- Work requires attention to detail in composing, typing and proofing materials;
- Must be able to work in a fast paced environment with demonstrated ability to juggle multiple competing tasks and demands with varying deadlines; and
- Must be extremely organized with above average written and verbal communication skills.
Contact
Kim Castelda / Human Resources
E Ink Corporation
Email your resume: jobs@eink.com
Fax: 617.499.6200
Please, NO phone calls.
E Ink offers a competitive salary, including stock options, outstanding benefits package and the professional advantages of joining a successful, high profile startup company. We are an equal opportunity employer.
About E Ink Corporation
Founded in 1997 based on research started at the MIT Media Lab, E Ink Corporation is the leading supplier of electronic paper display (EPD) technologies. Products made with E Ink's revolutionary electronic ink possess a paper-like high contrast appearance, ultra-low power consumption and a thin, light form. E Ink's technology is ideal for many consumer and industrial applications spanning handheld devices, watches, clocks and public information and promotional signs. Future technology developments will enable many new applications through ultra-thin, lightweight, rugged, flexible, full color displays.
E Ink has commercialized many different forms of "Electronic Paper" solutions over the past ten years. Most recently, Sony, Lexar, Motorola and others have all won prestigious awards for their use of E Ink's technology in their devices. Customers value E Ink's technology for its brightness, high contrast, and low power - attributes that are similar to that of paper. E Ink is currently mass manufacturing high-resolution displays for several electronic books as well as for signage, watches and other portable devices. For more information about E Ink, please visit our web site at www.eink.com